Answer couples and clients and capture event leads with AI voice & chat
Wedding planners, corporate coordinators, and party and event pros lose bookings every time a couple's date question goes unanswered or an inquiry form sits until you're back from a venue walkthrough. A Venbit agent answers availability, package, and pricing questions, qualifies the lead, and captures the consultation request by voice or chat, even when you're on-site running an event.
The problem
You're on-site, not at your desk, when the inquiry comes in
Event work happens out of the office. You're at a venue walkthrough, a tasting, a rehearsal, or running the actual event on a Saturday when most engaged couples and corporate clients do their planning. Their question about your availability sits unanswered for hours, and a planner who can't reply fast loses the inquiry to the one who could.
Couples want to know one thing first: is my date open
Almost every wedding inquiry starts with the same question, and it's the one that decides everything. A couple set on a June Saturday won't wait two days to find out if you're free. If they can't get a quick read on your availability for their date, they move down their shortlist and book a planner who answered that question right away.
The same package and pricing questions repeat endlessly
What's in your full-planning package versus day-of coordination, do you travel, what's your starting price, how many events do you take per weekend, do you have liability insurance. You answer these before a single client is even qualified, and every repeat reply pulls you away from the events you're actively producing.
Tire-kicker inquiries swallow your consultation calendar
Not every form fill is a real prospect. Plenty are budget-shopping far below your floor, or want a date you can't take, or aren't ready to commit for a year. Without a way to screen up front, your discovery calls fill with people who were never a fit, and the couples who could actually book wait behind them.
How Venbit solves it
Inquiries get answered while you're out running events
The agent greets visitors by voice or chat and handles the questions clients ask before they book, your services, packages, the regions you cover, your general pricing range, and how your process works. It pulls those answers from what you've trained it on, so they match how you actually run events. A couple browsing at 10pm on a Saturday gets a real answer while you're still on the dance floor managing their friend's reception.
Capture and qualify event leads 24/7
When you're on-site or off the clock, the agent keeps working. It asks the screening questions you set, event date, type, guest count, and budget range, captures the client's contact details, and routes a qualified inquiry to you. You come back from an event to a list of sorted leads instead of a voicemail box full of people you'll never reach in time.
It knows your packages, coverage area, and process
Train it on your full-planning, partial, and day-of packages, the venues and regions you serve, your starting prices, and the questions clients ask most, and its answers reflect your business rather than generic event filler. It won't quote a package you've dropped or promise coverage in a city you don't travel to. Clients get accurate, planner-specific answers that set the right expectations early.
Screen out the wrong fits before the consultation
Because the agent asks about date, budget, and event type up front, the discovery calls that reach your calendar are far more likely to be real prospects. A couple whose budget is well under your minimum gets a polite, honest read instead of a slot on your calendar. Your consultation time goes to the events you actually want to book.
Launch in four steps
Add your event business details
Import your website and tell the agent about your packages, the regions and venues you serve, your starting prices, your booking process, and the questions clients ask most. Add your FAQs and the criteria that make a good-fit event. This is what makes its answers sound like your studio instead of a stock chatbot.
Set your qualifying questions
Decide what you need to screen and follow up: name, contact info, event date, event type, guest count, budget range, and venue if they have one. Mark the must-haves as required so leads come in complete. The agent asks them in a natural back-and-forth so clients don't feel like they're filling out a form.
Install it on your site
Paste the single embed snippet or use the one-click WordPress plugin, and the voice and chat agent goes live across your services and contact pages. There's no developer ticket and no site rebuild. Most planners have it running the same day they sign up.
Follow up while the couple is still excited
Qualified leads and full conversation transcripts arrive where you'll see them, so you can reply to the strongest prospects first and confirm consultations fast. You'll already know the date, the guest count, and the budget before you respond. In a booking that's this emotional and time-sensitive, that quick, informed reply is often what wins the contract.
What you get
- ✓Date and availability questions answered the instant a couple asks
- ✓Leads captured at night and on weekends while you're on-site at events
- ✓Inquiries screened by date, budget, and guest count before they hit your calendar
- ✓Package and pricing questions answered without pulling you off a live event
- ✓Accurate, planner-specific answers on coverage area, packages, and process
- ✓Voice and chat in one agent, easy for clients planning from their phones
- ✓One-click WordPress install and a free plan to start
Frequently asked questions
How does this help an event planner specifically?+
It answers availability, package, and pricing questions by voice or chat 24/7, so you stop losing couples and corporate clients while you're on-site running events. It screens each inquiry by date, budget, and guest count, which means the discovery calls that reach your calendar are far more likely to be real fits. For most planners the payoff is more booked events from inquiries that used to go cold over a busy weekend.
Can it tell a couple whether their date is available?+
It captures the date they want and flags it for you to confirm, since you keep control of your actual calendar and never want two events double-booked. For the couple, it can explain your process, gather the rest of their details, and let them know you'll confirm availability quickly. That way the inquiry arrives complete and ready, instead of as a one-line voicemail you have to chase down.
Can it book a consultation or discovery call?+
It captures everything you need to schedule, the client's contact info, event date and type, guest count, budget range, and a preferred time, then routes that to you or into your scheduling flow. You stay in control of the real calendar so nothing overlaps with an event you're producing. Because the agent screens first, the consultations it captures are more likely to be worth your time.
Will it give accurate answers about our packages and pricing?+
Yes, because you train it on exactly that. You tell it your full-planning, partial, and day-of packages, your starting prices, the regions you cover, and your process, and its answers reflect how your business runs. When a question goes past what you've given it, like an exact custom quote, it's designed to say so and capture the lead so you can follow up with real numbers rather than guess.
Is voice actually useful for event clients?+
It is, especially on mobile. A couple scrolling your site on a phone, or a corporate client between meetings, can just ask, 'do you cover Napa weddings and what does full planning start at,' and hear an answer back without thumbing into a tiny box. That lower friction keeps them engaged at the moment they're comparing planners, and few event-planning sites offer genuine real-time voice alongside chat.
We run our site on WordPress. Is it hard to install?+
Not at all. Venbit has a one-click WordPress plugin, so you install it like any other plugin and the voice and chat agent shows up on your site with no code and no developer. If your site runs on a different platform, a single embed snippet does the same thing anywhere. You can also start on the free plan, with no card, and watch the real conversations and qualified leads it captures before you pay anything.
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